ASSESSMENT OF RECORD MANAGEMENT IN SANTA MARIA HIGH SCHOOL, OMOKU RIVERS STATE

Abstract

This study employed a descriptive survey design to assess record management practices in Sancta Maria High School, Omoku, Rivers State. The study population consisted of 92 staff involved in record management, and a sample of 74 was selected using Taro Yamane’s formula. Data were collected with a self-structured 16-item questionnaire titled “Assessment of Record Management Practices Questionnaire” (ARMP). The instrument was validated by two experts, and its reliability, established through the test–retest method, yielded a coefficient of 0.97. Mean and standard deviation were used to answer the research questions. Findings showed that the school maintains key records such as admission and withdrawal registers, attendance records, syllabi, health records, and other administrative documents. The study concluded that although record management practices are functional, improvements are necessary to enhance efficiency and compliance. It was recommended that the school adopt and regularly update electronic record management systems to replace outdated storage methods and improve security and accessibility. Administrative staff should also receive continuous training on accurate record creation, verification, and storage. In addition, routine audits should be conducted to identify gaps, ensure proper documentation, and uphold the integrity and confidentiality of school records.